When someone gives you a gift, you should know how to accept it graciously. Below, we summarize the tips for accepting and refusing gifts. They would help you in this regard. It is essential to review your office policy before accepting a gift from clients. Likewise, check office policy of your business associate/ client before giving a gift to him or her.
- Try to appreciate the gesture and not the gift itself if you believe the person is genuine and sincere in giving it to you. If it is engraved, specially made, specially ordered or monogrammed, make note of it, and let the person know it. A vocal or written show of appreciation is the most appropriate response. For instance, hold it up and tell the person how perfect it’s for your next business trip.
- Be as diplomatic as far as possible.Every gift deserves attention and appreciation. If you are pleased with the gift, express it so. Do not forget to pen an effusive thank you card especially for a special gift from a more special person. You may fill even your short thank you note with sincerity and appreciation. A handwritten note should be posted and not sent by electronic mail.
- Mention of the appropriateness of the gift received. You can describe a gift as a ‘unique’ to make the person feel gratified. Tie the appropriateness of the item to the person who gifted it to you by saying: “You have always understood my tastes in so and so things.”
- Let the giver know how you are planning to use a gift. Also, write about how you intend to use the gift by noting: “I’ve a picture of my baby/wife/parents that will just look perfect in your photo frame.
- There is also a way of getting a gift back from the person whom you might have sent a too expensive gift item by mistake. If it was an oversight on your part in sending a wrong gift, approach the person politely. Explain to him or her mistake that you have made and apologize for it.